Party & Charter Bus Prices: How to Calculate Your Indianapolis Bus Rental Costs

The price of your Indianapolis party bus or charter bus will depend on your specific trip details – but we can help you get a fast and easy quote! Our professional team is ready to give you an instant quote within 30 seconds, or you can explore options with our convenient 24-hour booking tool. Get your quote instantly online by calling 317-678-9118 today – or compare real-time prices and availability from trusted companies in the Indianapolis area.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

How Much does a Indianapolis Bus Cost?

The cost of a bus rental in Indianapolis depends on several key factors. These include the vehicle type, passenger capacity, mileage, number of hours needed, and any additional amenities or services requested. Determining the exact price requires looking at the details of your specific trip. However, we make it easy to compare real-time pricing and availability for vehicles that fit your group size and occasion. Whether you need a party bus, charter bus, or school bus, our huge network has great options to choose from. Our professional team can provide an instant quote tailored to your needs in just 30 seconds. Contact us anytime to get a custom price estimate and start planning your next group trip around Indianapolis.

Trip Mileage and Hours

When preparing a quote, we look at how far and how long you’ll be traveling. Be ready to provide pickup/drop-off times and locations. Buses are rented hourly, daily, or by mileage depending on the trip. For travel within the city, you’ll likely pay hourly. We require a minimum rental period but can be flexible. Long distance or multi-day trips are charged daily or by mileage. If your group needs local transportation over several days, like for a conference, we’ll likely quote daily rates. While exact routes can vary, significant unplanned detours may alter pricing. Even if you’ve paid upfront, additional mileage outside the original plan may incur added fees. We aim to be upfront about pricing determinants so you can best plan your trip.

When You Take Your Trip

Bus rental prices fluctuate based on seasonal demand. Rates typically peak during the spring months when graduations, school events, and family trips drive up requests. April through June tend to be the most expensive times to rent as proms, spring break, and end-of-year school activities create high demand for buses. Prices fall in the winter and heat back up in late summer. To get the best value, aim to book 6 months ahead when possible. That helps secure rates before seasonal spikes hit. Keep in mind that while trip plans can change, alterations from the original itinerary may add mileage fees. Checking sporting schedules can help you anticipate busy weekends too. Knowing Indianapolis’ event calendar makes it easier to plan a trip that balances your budget with convenience.

Your Trip’s Starting Point and Final Stop

The availability of charter buses varies greatly between cities. Larger metropolitan areas generally have more options, while smaller towns may have limited choices. When buses must travel significant distances without passengers to reach your group’s starting point, costs rise. This is an unavoidable reality in the charter business. To keep pricing reasonable, we have cultivated relationships with bus companies across Indiana to ensure service to every corner of the state. Our extensive network allows us to find you the best rate no matter where your trip starts or finishes. Providing an exact pickup address and drop-off location when booking helps us calculate deadhead mileage so we can give the most competitive quote possible.

Type and Number of Buses

We offer various buses that accommodate groups of different sizes, including party buses, minibuses, entertainer coaches, motorcoaches, and charter buses. The type of bus selected impacts the rental price. For example, a basic charter bus that transports 56 passengers typically costs less per person than a minibus that seats 20. Upgrading to buses with more amenities like leather seats, WiFi, TVs, and restrooms also increases costs. To get the best value, fill as many seats as possible on your chosen bus. Additionally, renting less expensive minibuses makes sense for groups under 35 since they usually cost $100-200 less than full-sized buses. However, minibuses lack restrooms and luggage room, so they work best for short trips. Those needing luxury features may prefer entertainer buses with kitchens, bedrooms, and lounge areas. But their elite amenities lead to higher prices. Consider group size, trip details, and bus features to find the most suitable transportation at the best price.

How to Keep Costs Down

Book early to secure the best rates. Prices often increase 3-6 months out from popular events. Consider the per-person cost when splitting with a group – it’s often comparable or cheaper than other options. Finalize your passenger count so you don’t pay for unused seats or require a more expensive vehicle. Avoid booking during peak seasons like prom and homecoming when demand is highest. Weekday and off-season events generally have the lowest rates. Route planning helps minimize additional fees. Review all trip details upfront so there are no surprises.

Book Your Bus Today

Getting a fast quote is easy with our bus rental company. Simply call 317-678-9118 or use our online booking tool to receive an instant price estimate tailored to your specific needs—specify the date, start and end locations, passenger count, and any special amenities you require. Within seconds our system will crunch the numbers and provide a quote for your review. Prefer to speak with a live booking agent? No problem, our experts are standing by 7 days a week to walk through options and provide a custom quote over the phone. We know booking transportation for large groups can feel overwhelming. Let our simple quoting process take the stress out of event planning. With real-time pricing at your fingertips, you can easily compare vehicles, weigh costs and extras, and reserve your ideal bus rental hassle-free.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

The science teacher at Washington Township Schools is planning a field trip for her top 30 students to visit the Indiana State Museum in Indianapolis. She rents a charter bus that can accommodate 30 passengers plus additional chaperones, at a rate of $250 per hour. She estimates they will need the bus for 8 hours to allow for transportation and visiting the various exhibits at the museum. The total cost for the charter bus rental comes to $2,000. She adds on a 10% tip for the bus team, bringing the total to $2,200. The principal at Decatur Central High School is arranging a campus tour for prospective 9th grade students and their families. He rents a 20 passenger minibus to shuttle families between the school, the football stadium, performing arts center, and other landmarks around campus. The minibus rental is $225 per hour and he needs it for 4 hours, totaling $900. He tips an additional $90, making the complete cost $990.

Example #2:

A large pharmaceutical company in Indianapolis wants to host an annual sales meeting for 120 sales representatives from around the country. They decide to book a 56-passenger charter bus to provide roundtrip transportation for the attendees staying at various hotels to the conference venue. The charter bus rental is $275 per hour, with a 5 hour minimum. They book the bus for 3 days – from the hotels to the conference in the morning, returning in the evening after dinner and entertainment. That comes out to 10 hours per day for a total of 30 hours. At $275 per hour, the total charter bus rental cost is $8,250. With 3 buses needed to transport 120 passengers, the total quote for their corporate event transportation is $24,750. They add an 18% gratuity of $4,455, bringing their complete transportation budget to $29,205 for the 3 day event. The cost per attendee averages to $243 for reliable transportation to and from the conference.

Example #3:

The Indianapolis Colts are preparing for an away game against the Tennessee Titans. The team organizers arrange a charter bus rental to transport the team and coaching staff from their Indianapolis headquarters to the stadium in Nashville. They rent three 56-passenger luxury buses for the 3.5 hour drive. The buses feature comfortable reclining seats, TVs, WiFi, and bathroom facilities. The buses depart Indianapolis at 9 AM on game day and arrive in Nashville by 12:30 PM, allowing time for the team to prep for the 4 PM kickoff. The total cost for the three charter bus rentals is $3,500. This includes the round trip transportation as well as bottled water and light snacks for the players and staff. The charter company also adds a 10% tip. The cost per person comes out to around $50.

Example #4:

A group of 10 friends from Indianapolis plan a summer day trip to visit local wineries and distilleries. They rent a 14-passenger party bus for the day, allowing them to visit multiple locations while enjoying drinks responsibly. The party bus rental costs $250 per hour, with a 5 hour minimum. From 10am to 3pm, they are able to visit 4 wineries and 2 distilleries—tasting a variety of wines, spirits, and craft beers along the route planned by their experienced guide. With the $1,250 base rate plus 18% gratuity of $225, each person pays $148 for a unique Indianapolis wine and spirits tour, staying safe while creating lasting memories. The party bus features leather captain’s chairs, hardwood floors, surround sound, lighting effects, and plenty of cold bottled water to keep the group refreshed and comfortable all day long.

Example #5:

Samantha and Mark are getting married in downtown Indianapolis and have invited 150 guests. They decide to rent a luxury 40-passenger charter bus to transport their wedding party and immediate family members between the hotel, ceremony, and reception venues. They book the charter bus for 10 hours at a rate of $350 per hour, totaling $3,500. The bus picks up the wedding party from the hotel at 9 AM to transport them to the ceremony venue for photos and preparation. It then shuttles guests from the hotel to the 12 PM ceremony. After the ceremony, the bus takes all guests to the reception venue across town, returning to the hotel at 7 PM. Samantha and Mark are thrilled with the service and tip 10%, adding $350 to the total cost. The charter bus gave their guests a seamless transportation experience on their special day and was well worth the $3,850 spent.